A Sask Rugby appointed a provincial COVID-19 Manager will act as a point of contact to both Rugby Canada, Sask Rugby's Member Organisations, and members of the public. They will coordinate with Member Clubs and Sub-Unions to provide information and strategic support.
Sask Rugby COVID-19 Manager: Sena Debia
Members Clubs must identify and appoint one or more COVID-19 Safety Coordinator(s) to be responsible for implementing the Saskatchewan Rugby Return to Play plan (and all other relevant guidance, advice and instruction regarding COVID-19). Clubs must then inform Saskatchewan Rugby of the appointment when seeking approval for sanctioning, and provide contact details of the individual (name, phone number, email).
Sub-unions will then each form committees of Club COVID-19 Safety Officers and work with the Sask Rugby appointed COVID-19 Manager.
COVID-19 Manager Job Description
COVID-19 Safety Coordinator Job Description
It is highly recommended that Sub Unions and Member Clubs create a communications plan to regularly reinforce current Provincial or Regional public health advice to your membership, supporting them to make informed decisions about their personal and household risk. These communications may also include reminders of ‘Rules of Engagement’, including the Right of Refusal, and any other specific instructions that support reducing the risk of COVID-19 transmission and represent best practice
Club, Sub-Union, and Provincial Union Presidents as well as appointed COVID-19 Managers and Coordinators must complete World Rugby's COVID-19 Return to Play Awareness for Administrators. As stated by World Rugby, this is a resource developed to guide a safe return to rugby activities.
Certificates from the course must be submitted to firstname.lastname@example.org.
World Rugby COVID-19 Courses
It is highly recommended that any individual required to approve Return to Play or COVID-19 Safety Plans complete World Rugby’s COVID-19 Return to Play Awareness for Administrators and any individual responsible for delivering in-person rugby activities completes World Rugby’s COVID-19 Return to Play Awareness for Coaches & Players. If Sub Unions and Member Organization are going to ask board and staff to complete either course, these certificates should be stored with the Saskatchewan Rugby Office.
As part of their fiduciary duties, the Board of each Provincial Union, every Sub Union and every Member Club is responsible for the oversight of risk for their rugby organization. Returning to rugby is optional.
The National Insurance Policy will not cover “Any actual or alleged liability, injury, damage, loss, cost or expense arising directly or indirectly out of, caused by, resulting from, in consequence with or in any way involving or related to any virus or communicable disease.”. This exclusion also applies to Directors and Officers Insurance for Rugby Canada, each Provincial Union, each Sub Union and every Member Club.
All Sub Unions and Member Clubs will need to complete the Rugby Canada Risk Assessment Tool to identify, assess and document risks associated with return to play.
Rugby Canada Risk Assessment Tool
Risk mitigation for outdoor activities
All Member Clubs will need to complete a COVID-19 Safety Plan that effectively takes all necessary precautions to mitigate, transfer or avoid the identified risks both common to all sporting activities and unique to your rugby and facility operations.
All items required for a Safety Plan from Member Organisations in the Rugby Canada Risk Assessment Tool under Mitigation Checklist: COVID-19 Safety Plan. If you complete both pages of the Rugby Canada Risk Assessment Tool you satisfy both the Risk Assessment and COVID-19 Safety Plan requirements. The guide below goes into further detail about what a COVID-19 Safety Plan looks like and the rationale behind these requirements.
Rugby Canada Risk Assessment Tool
Club Safety Plan Guide
All Sub Unions and Member Clubs must review and update their Emergency Action Plans (EAP) in light of the COVID-19 pandemic. Your updated EAP must include:
- Location & access to first aid kit
- Emergency Services access points
- Assembly points (e.g. in the event of lightning & severe weather)
- Location of nearest hospital and medical clinics
- COVID-19 First Aid Modifications (available here)
- Contact details for the Club COVID-19 Safety Coordinator and Sask Rugby COVID-19 Manager
- Enhanced Cleaning Procedure document (available here) outlining products that will used when delivering in-person activities. Products must have a DIN (What is a DIN?)
NOTE: We recommend Member Organisations print a copy of COVID-19 First Aid Modifications to keep at the fields. Anyone providing first aid must wear appropriate PPE (mask, gloves), this should be indicated on your EAP.
For Member Organisations using RRU or NSRU facilities, below are pre-COVID-19 EAP templates available for your use. These must be updated to meet Return to Play requirements.
RRU facility EAP
NSRU facility EAP
Once all other steps are completed, Member Clubs can submit the following information and compliance documents to Saskatchewan Rugby to be considered to return to play.
- Name and contact details of appointed COVID-19 Safety Coordinator
- World Rugby’s COVID-19 Return to Play Awareness for Administrators Certificates for the Member Club’s President (or equivalent) and appointed COVID-19 Coordinator
- Completed Risk Assessment
- Completed COVID-19 Safety Plan
- Updated Emergency Action Plan, including Enhanced Cleaning Procedures document
- Completed Sanctioning Approval Form, including:
- Contract from facility operator/owner indicating right of access
- Specified Membership Types (i.e. Junior or Senior Non-Contact, Minor Intro to Contact, etc.)
Additionally, all Sub Unions and Member Clubs are responsible for ensuring that they identify and seek approvals from any other stakeholders required to resume rugby activities legally and safely. This may include Provincial or Local Governments, Health Authorities, facility owner or operator.
Submit all documentations to email@example.com to begin Assessment #1.
Once your Organisation has completed these items, the COVID-19 Manager will provide a Sanctioning Agreement that must be signed and returned. The next steps outlining administrative measures are in Managing Return, below.